How do schools complete the UDISE+ Student Module progression, PEN search, and Dropbox import for 2026-27?
Active students tracked across 14.67 Lakh recognized schools & 1.02 Cr teachers.
Paired with 12-Digit APAAR ID synced to DigiLocker & Academic Bank of Credits.
Daily active window (2:00 AM to 10:30 PM IST) for inter-state & KVS/NVS Dropbox imports.
4 mandatory sections per child; integer-only marks (`0–100%`) & attendance (`1–250` days).
Progression Simulator, State Cluster Login Finder & Diagnostic SOP
Simulate grade promotion rules, check Aadhaar/APAAR field locks, find your state's exact NIC server cluster (`G0–G3`), or run step-by-step troubleshooting.
Select the grade in which the student was enrolled during the preceding session.
Codes 1 & 4 increment grade by +1; Codes 3, 5 & 6 retain the same grade.
Marking 'Left School' releases the student into the national Dropbox upon saving.
Official UDISE+ Login Architecture & State-Wise SDMS Server Clusters (G0, G1, G2, G3)
The Department of School Education and Literacy (DoSEL), Ministry of Education, operates the Unified District Information System for Education Plus (UDISE+) through the National Informatics Centre (NIC). Because the Student Database Management System (SDMS) processes live records for more than 24.72 crore students across 14.67 lakh schools, NIC partitions the national student portal (`sdms.udiseplus.gov.in`) into four dedicated OAuth server clusters: Cluster G0 (P0), Cluster G1 (P1), Cluster G2 (P2), and Cluster G3 (P3).
When a school principal or MIS operator visits udiseplus.gov.in and clicks Login for All Modules, selecting the state routes the browser to that state's assigned cluster. Trying to log in with a school UDISE code on the wrong regional cluster triggers an “Invalid Credentials or Unauthorized State Cluster” error. Below is the complete, verified state-to-cluster mapping along with official state codes and module endpoints.
| NIC Server Cluster | OAuth Login Endpoint | Dashboard Path | Assigned States, UTs & Autonomous Organizations (with Official State ID) |
|---|---|---|---|
| Cluster G0 (P0) | sdms.udiseplus.gov.in/p0/oauth2/login | /g0/ | Bihar (110), Maharashtra (127), Jharkhand (120), Chhattisgarh (122), Kerala (132), Punjab (103), Uttarakhand (105), Himachal Pradesh (102), Jammu & Kashmir (101), Goa (130), Chandigarh (104), Puducherry (134), Andaman & Nicobar (135), Ladakh (137), DNH & Daman & Diu (138), Lakshadweep (131), Arunachal Pradesh (112), Manipur (114), Meghalaya (117), Mizoram (115), Nagaland (113), Sikkim (111), Tripura (116), and Navy Education Society (162). |
| Cluster G1 (P1) | sdms.udiseplus.gov.in/p1/oauth2/login | /g1/ | Uttar Pradesh (109), Madhya Pradesh (123), Haryana (106), and Odisha (121). |
| Cluster G2 (P2) | sdms.udiseplus.gov.in/p2/oauth2/login | /g2/ | Rajasthan (108), Gujarat (124), Karnataka (129), Delhi NCT (107), Andhra Pradesh (128), Telangana (136), Assam (118), plus Central Autonomous Bodies: Kendriya Vidyalaya Sangathan - KVS (192), Navodaya Vidyalaya Samiti - NVS (193), and IAF Educational Society (163). |
| Cluster G3 (P3) | sdms.udiseplus.gov.in/p3/oauth2/login | /g3/ | Tamil Nadu (133), West Bengal (119), and Maharshi Sandipani Rashtriya Veda Vidya Pratishthan - MSRVVP (161). |
In addition to the Student Module, schools manage three parallel modules through the unified SSO gateway: the Profile & Facilities (DCF) Module (profile.udiseplus.gov.in) for infrastructure and physical audit metrics, the Teacher Module (teacher.udiseplus.gov.in) for faculty service records and training updates, and the School Directory Management (SDM) Portal for updating contact numbers, school category, or headmaster credentials. Under Ministry Circular dated 03-08-2026, a dedicated reporting vertical has also been provisioned for Army Welfare Education Society (AWES) schools.
Student Progression Activity (2026-27): The 5 Official Status Codes & Finalization Lock
At the start of every academic cycle, the UDISE+ Student Module places a system lock on new admissions and inter-school imports until the school completes its Progression Activity for all students enrolled in the preceding academic year. Before opening the progression screen, the school operator should first verify Section Management in the left sidebar. Every active class must contain at least one section, and sections can only be added or deleted in strict alphabetical order (`A, B, C...`) along with their designated Medium of Instruction (MOI).
Within Student Movement and Progression → Progression Activity, teachers load each class and section roster and assign every learner one of five statutory progression codes defined in the SDMS validation engine:
| SDMS Code | Official Progression Status | Target Class Logic | Marks (%) & Attendance Rule | Schooling Status Options (2026-27) |
|---|---|---|---|---|
| Code 1 | Promoted with Examination | Previous Class + 1 | Marks (`0–100%` integer) & Attendance (`1–250` days integer) mandatory. | Studying in Same School OR Left School with/without TC. |
| Code 3 | Not Passed / Repeater | Remains in Same Class | Marks (`0–100%` integer) & Attendance (`1–250` days integer) mandatory. | Studying in Same School (Repeats Grade) OR Left School with/without TC. |
| Code 4 | Promoted without Examination | Previous Class + 1 | Marks field disabled (`NA`); Attendance (`1–250` days integer) mandatory. | Applicable under RTE no-detention / general promotion clauses. |
| Code 5 | Discontinued before Examination | Remains in Same Class | Marks field disabled; Attendance days up to discontinuation required. | Typically paired with Left School without TC (moves to Dropbox). |
| Code 6 | Repeater by Choice | Remains in Same Class | Attendance (`1–250` days integer) required; repeats same grade voluntarily. | Studying in Same School OR Left School with TC. |
5 Statutory Declarations When Clicking “Finalize Progression”
Once every section status reads “Completed” in the Progression Summary, the Principal clicks Finalize Progression for Academic Year. The SDMS portal enforces five immediate system actions: (1) the Promotion Module is deactivated for the school; (2) the Import Module is activated so the school can begin pulling transferred students; (3) direct row edits inside the progression screen are locked; (4) current academic year student profile forms (`GP, EP, FP, VE`) are unlocked; and (5) progression cannot be reopened at the school level. If a student was mistakenly marked “Left School with/without TC” instead of “Studying in Same School”, the school can immediately fix this by opening the Import Module and importing that student back from its own Dropbox.
11-Digit PEN Search, Within/Outside State Import & Dropbox Status Resolution
Every student enrolled on UDISE+ receives a unique 11-digit Permanent Education Number (PEN). To eliminate duplicate enrolments and ghost beneficiaries under Samagra Shiksha, the Ministry of Education restricts the Add New Student button at the school login level strictly to Pre-Primary classes (`PP3/Balvatika`, `PP2/LKG`, `PP1/UKG`) and Class 1. Any student admitted into Class 2 through Class 12 who previously studied in any recognized school in India must be imported using their 11-digit PEN via the Import Module.
When a school searches for a student's 11-digit PEN and Date of Birth in the Import Module (or looks up a forgotten PEN via the Get PEN & DOB button using the child's 12-digit Aadhaar number and 4-digit Year of Birth), the SDMS engine evaluates the student's real-time national status and returns one of four global import messages:
| Global Search Status | System Meaning in SDMS | Can Receiving School Import Immediately? | Official Resolution Workflow |
|---|---|---|---|
| In Dropbox (Eligible to Import) | Previous school marked the student 'Left School with/without TC' or terminal class pass-out. | Yes — Immediate Import | Select Import Class, Section, and Date of Admission (`DD/MM/YYYY`) and click IMPORT. |
| Progression Pending | Previous school has not yet completed or finalized its Progression Activity for this student. | Wait / Request Release | Click View MIS Details / School Contact Details to call the previous school HM, or raise a request under Request Management → Student Move to Dropbox. |
| Student Active in a School | Previous school already promoted the student as 'Studying in Same School' for 2026-27. | Blocked Until Released | Previous school must open Transfer Certificate (TC) / Send to Dropbox Module and mark 'Left School already with TC' or 'Issue New TC' using one of the 7 official leaving reasons. |
| Student Inactive — Non-Importable | Student was marked Inactive (duplicate/wrong entry/long absence) by a school user. | Blocked at School Level | Contact the Block or District MIS Officer to reactivate the student from Inactive to Active/Dropbox status. |
When importing students across state boundaries or from central schools, operators must observe two critical technical rules built into the SDMS backend. First, Outside State import activity is permitted daily only between 2:00 AM and 10:30 PM IST; attempts outside this window return a server maintenance restriction. Second, when importing a child from Kendriya Vidyalaya (KVS), Jawahar Navodaya Vidyalaya (JNV/NVS), Navy Education Society, or Air Force (IAF) schools—even if the central school is physically located in the same city—the operator must open the Import Outside State tab and select `KV`, `JNV`, `NAVY`, or `IAF` from the State dropdown list.
The Four Pillars of UDISE+ Student Profile (Form S03): GP, EP, FP & VE Validation Rules
Promoting or importing a student only establishes their basic roster presence. For a student's status to turn green (Completed) on the School Dashboard, the school must validate all four sections of the official Form S03 Student Data Capture Format. Every input field is governed by strict character, age, and conditional validation checks:
| Form S03 Module | Mandatory Fields Captured | Strict SDMS System Validation Rules |
|---|---|---|
| Section 4.1 General Profile (GP) | Student Name (`4.1.1`), Gender (`4.1.2`), DOB (`4.1.4`), Mother/Father/Guardian Name, 12-Digit Aadhaar (`4.1.10`), Name as on Aadhaar (`4.1.13`), Address, Pincode, Mobile, Mother Tongue, Social Category (`Gen/SC/ST/OBC`), Minority Status, BPL & Antyodaya Anna Yojana (`AAY`), EWS, CWSN Impairment Type & Disability %, Out-of-School Mainstreaming, and Blood Group. | • No Salutations: `Mr./Mrs./Ms./Shri/Smt.` strictly rejected. • Name Syntax: 3–100 chars; only `A-Z`, apostrophe `'`, max two non-consecutive dots `.`, and single spaces. • Minimum Age: At least 2 years on session start. • Conditional Rules: If BPL = Yes, `AAY` is mandatory. If CWSN = Yes, up to 3 impairment codes & integer disability % (`0–100%`) mandatory. |
| Section 4.2 Enrolment Profile (EP) | School Admission Number, Admission Date (`DD/MM/YYYY`), Class/Section Roll No., Medium of Instruction, Academic Stream & Subject Group (Classes 11–12), Previous Academic Year Status (`1-Same School`, `2-Other School`, `3-Anganwadi/ECCE`, `4-Not Studying`), Previous Class, RTE 25% / EWS Enrolment Quota, Previous Exam Result, Marks %, and Attendance Days. | • Admission No: Alphanumeric plus `/` and `-` only (max 25 chars). • Admission Date: Cannot be future date, prior to DOB, or before 2008. • Auto-Locked Previous Status: Promoted in same school locks to `Code 1`; imported in same session locks to `Code 2`; imported after 1+ year gap locks to `Code 4`. |
| Section 4.3 Facility & Scholarship (FP) | Free Textbooks, Uniforms, Transport/Escort/Hostel/Bicycle/Digital Device receipts; Central/State/Other Scholarship & Annual Amount (`₹`); CWSN Assistive Devices (Braille, Hearing Aid, Wheelchair, Tricycle, Stipend); Screening for SLD (Dysgraphia, Dyscalculia, Dyslexia), Autism (ASD), and ADHD; Gifted/Talented identification, Olympiads, NCC/NSS/Scouts, and Internet Literacy. | • Scholarship Amount: Numeric integer in INR (`₹`) mandatory if Central/State/Other Scholarship = Yes. • Gifted Student Logic: Selecting Gifted = Yes unlocks domain checkboxes (Math, Science, Language, Sports, Art) & Nurturance Camp tracking. |
| Section 4.4 Vocational Education (VE) | Applicable to Secondary & Higher Secondary (Classes 9 to 12): Vocational course exposure, Trade/Sector, Job Role, Theory Hours, Practical Hours, Industry Training, Field Visits, Previous Vocational Marks %, and Placement/Apprenticeship status. | • Mandatory completion for all schools offering NSQF-aligned vocational subjects in Grades 9–12 before School Certification unlocks. |
UDISE+ 11-Digit PEN vs. 12-Digit APAAR ID vs. School UDISE Code
Parents, teachers, and scholarship applicants frequently confuse the three distinct identification numbers operating inside the Ministry of Education ecosystem. Understanding how the 11-digit Student PEN interacts with the 12-digit APAAR ID is essential because generating an APAAR ID triggers permanent cryptographic field locks inside UDISE+.
| Comparison Parameter | Permanent Education Number (PEN) | APAAR ID (ABC / DigiLocker ID) | School UDISE+ Code |
|---|---|---|---|
| Digit Format | 11 Digits (Numeric) | 12 Digits (Numeric) | 11 Digits (State+Dist+Blk+Sch) |
| Assigned Entity | Individual School Student | Individual Learner (Lifelong) | Recognized School / Institution |
| Primary Purpose | Tracks annual grade progression, TC transfers, and Dropbox imports across schools. | Stores academic credits, board mark sheets, and certificates in DigiLocker under NEP 2020. | Identifies the school for UDISE+ login, DCF infrastructure audits, and Samagra Shiksha grants. |
| Aadhaar Dependency | Generated upon student entry even before Aadhaar is verified. | Strictly requires UIDAI-verified Aadhaar + parental consent in the UDISE+ APAAR Module. | Not Applicable (Institutional ID). |
| Demographic Lock Impact | Fields remain editable until Aadhaar is verified. | Locks Name, DOB, Aadhaar No., and Name as per Aadhaar permanently at school level. | Managed via SDM Directory portal by Block/District MIS. |
School-Level Name Update Rules, Aadhaar Validation & Auto-Decertification Triggers
When UIDAI verification fails with a red “Aadhaar Validation Failed” alert, the discrepancy almost always lies between the student's General Profile fields (`4.1.1 Student Name`, `4.1.13 Name as per Aadhaar`, `4.1.4 DOB`, or `4.1.2 Gender`) and the UIDAI registry. To prevent unauthorized identity substitution while allowing schools to fix genuine clerical typos, the SDMS portal provides a dedicated Student Name Update utility in the left navigation bar governed by strict boundaries:
School-Level “Student Name Update” (Allowed Once)
One-Time LimitA school user can edit an active student's name only once if APAAR is not yet locked, subject to five exact programmatic constraints:
- Rule 1 (Word Order): Rearranging existing words in the name is permitted.
- Rule 2 (Single Character): Adding or removing only ONE character is permitted.
- Rule 3 (Spacing): Removing extra spaces between words is permitted.
- Rule 4 (Prefix): Removing the title prefix
“Miss”is permitted. - Rule 5 (Hard Restriction): Deleting or removing any full word from the name is strictly blocked.
Block / District MIS Escalation & Auto-Decertification
Admin AuthorityWhen demographic fields are locked or when final School Certification is submitted, these four administrative rules apply:
- Post-Aadhaar Lock: Once Aadhaar is verified, DOB and Aadhaar No. require Block MIS intervention (`Demographic Update` module with Form S03 & Admission Register proof).
- Duplicate Aadhaar Fix: If an Aadhaar is wrongly linked to an archived record, Block/District MIS can execute Remove Student's Aadhaar from Archived Record.
- 4 Auto-Decertification Triggers: Even after a Principal certifies the school, performing a Class Shift, Inactivating a Student, Sending a Student to Dropbox, or Correcting Progression automatically decertifies the school.
- Block Lock Hierarchy: Once Block MIS clicks Lock Data for Block, only Block MIS can unlock it; once the Block is certified, only District MIS can de-certify the Block.
Verified Expert Insights & MIS Coordinator Disclosures
Operational best practices shared by district MIS coordinators, school principals, and educational governance specialists managing large-scale UDISE+ SDMS rollouts:
“Every July and August, dozens of private and aided schools approach the District MIS office claiming their Import Module button is missing or greyed out. In 100% of cases, the school has left even a single section unfinalized in the Progression Summary. Finalizing Progression is the master key that unlocks current-session imports.”
“Before triggering APAAR ID generation in UDISE+, class teachers must audit the student's school Admission Register against their Aadhaar card. Once the 12-digit APAAR ID is minted, SDMS permanently locks the student's Name, DOB, and Aadhaar fields at the school level, requiring formal Block MIS intervention for any typo.”
“Pro tip for schools importing students from Kendriya Vidyalaya (KVS) or Jawahar Navodaya Vidyalaya (JNV): Do NOT search under your state name in Within-State Import. Open 'Import Outside State' (between 2 AM and 10:30 PM) and select KV or JNV directly from the State dropdown menu.”
“National Scholarship Portal (NSP) and state DBT portals now validate the applicant's 11-digit UDISE+ PEN and UIDAI-verified status directly via API. Leaving Form 4.3 (Facility & Scholarship Profile) or Aadhaar validation incomplete blocks pre-matric and post-matric payouts.”
Verified Video Guides: Student Progression, Dropbox Import & PEN/APAAR Lookup
Watch these four verified screen-capture tutorials demonstrating live operations inside the UDISE+ Student Database Management System (`sdms.udiseplus.gov.in`):
Part 1: Student Progression, Global Search & Sending Students to Dropbox
Part 2: Finding 11-Digit PEN Number, APAAR ID & Full School Import Workflow
Frequently Asked Questions (15 Verified FAQs)
Direct, rule-verified answers to the top questions searched by school principals, MIS coordinators, teachers, and parents regarding the UDISE+ Student Module 2026-27:
Official Ministry of Education Portals & Statutory Manuals
All workflows and validation rules in this manual are verified against official Department of School Education & Literacy (DoSEL) and NIC SDMS publications:
![UP Scholarship Status Check 2026-27: DBT PFMS [Direct Link] — Student Welfare & Scholarships](/blog/up-scholarship-status-check-guide.jpg?v=2)
